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Affiliating your club to the SCTA
It is very important that any Ground or Club wishing to affiliate to The Scottish Clay Target Association Ltd. is aware of the safety and administration requirements.
Benefits;SCTA Benefits of Membership
The Scottish Clay Target Association Ltd. (SCTA) is the National Governing Body for the sport of clay target shooting in Scotland. The SCTA is a council member of the Scottish Target Shooting Federation (STSF) supported by sportscotland.
Affiliated Club Benefits;
Assistance;
The numerous benefits to Affiliated Clubs are most important in this modern age where there is so much responsibility involved in the running of any organisation. The SCTA aims to assist all affiliated clubs to understand and implement any legislation affecting the day to day running of their clay shooting activities.
Managing a Club;
The SCTA will assist in the setting up of the administration and layouts of a club who may wish to affiliate. It is extremely important that persons wishing to form a club do so correctly from the outset and are aware of the safety and legislation aspects of their project.
Information Courses
For example "Child and Vulnerable Adult Protection Information" and "Health and Safety" seminars are available to club officials.
Just a small selection of topics that you need to know about running a club;
Lead ban legislation Use of Steel Shot
First Aid Working at Heights
Risk Assessment Eye and Ear Protection
Children at work Machinery Regulations
Food Hygiene Club Safety Policy
Emergency Action Plans RIDDOR Explained
Toilet Facilities Washing and cleaning
Health and Safety Responsibilities Technical Rules
General Rules & Regulations Financial management
Workplace Regulations Insurance Public Liability
Insurance Employers Liability Displaying of Signs
Electrical Equipment Regulations Fire Precautions
Section 11 (6) Fire Arms Act Training of Ground Staff
Safety Equipment Manual Handling
Portable Appliance Testing
The above are a few of the many items that must be considered when running or setting up a Clay Target Shooting Club. The SCTA are here to help you in the administration of your club.
Individual Membership Benefits;
Insurance;
Members insurance includes; World Wide cover and £5 million Public Liability indemnity for all shotgun sports.
As a member your insurance will cover, Clays, Game and Rough Shooting, Wild Fowling, Rifle including Stalking, Fishing, hunting (not mounted) Falconry and Coursing.
Coaching;
Members are entitled to attend "Coaching Courses" organised by the SCTA and receive a discounted rate at all levels from "Novice" to "Olympic Standard". All of the courses are held at SCTA Affiliated Grounds where the specific equipment relevant to each discipline is available.
Courses;
Safety Courses are offered to members and this takes place at SCTA Affiliated clubs that apply for this facility.
Referee Courses are available to all individual members to assist them in understanding the Technical Rules and Regulations of the sport. Regarded as one of the most popular courses supplied by the SCTA
Legislation
The SCTA represents its members in combating any possible anti-clay target and shotgun legislation
Shooting Clays in Scotland;
There are many hundreds of organised SCTA events throughout the year, in every area of Scotland and affiliated organisations hold "Club and Open Shoots" for anyone wishing to enter
National and International Events;
The SCTA organises National Events for its members offering a route to International competitions where the members can represent Scotland and even progress to Commonwealth Games Standards if so desired.
Membership
Membership fees are very reasonable and possibly considered the very best value for Shotgun Shooting in Scotland. More information is available on www.scta.co.uk
S.C.T.A. Magazine "On Target";
Is available to all members without charge and contains information on many aspects of shooting in Scotland
Members' Rights;
Every member of the SCTA has the right to attend the Association AGM, is encouraged to do so and give their opinion on any aspect of the governance of their Association. Each member is a share holder in the Association and has one vote.
The SCTA requires to have records on file that is has taken prudent and adequate steps to ensure Affiliated Grounds provide a safe and controlled environment for SCTA members and associated persons to shoot or spectate safely.
Clubs wishing to Affiliate to the SCTA are required to complete the following documentation before a Ground Inspection by the SCTA
THIS FORM MAY BE PRINTED OR COPIED AND SENT TO THE SCTA
| CLUB DETAILS |
YES. |
NO.. |
| Club Name________________________________________________________________ |
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| New Affiliation |
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| New Shooting Ground |
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| Re-checking of Affiliated Ground |
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| 1 |
Full Name
And Address of the
Ground Owner |
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_____________________________POST CODE _______________ |
| 2 |
O.S map reference of Ground |
O.S.Sheet No _________________ Reference __________________ |
| 3 |
Club Contact Names |
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Club Administration Office Address |
_______________________________________________________ |
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_______________________________________________________ |
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____________________________ POST CODE _______________ |
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Telephone Land Line |
_______________________________________________________ |
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Mobile |
_______________________________________________________ |
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E-mail |
_______________________________________________________ |
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Chairman /President |
_______________________________________________________ |
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_______________________________________________________ |
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____________________________ POST CODE _______________ |
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Telephone Land Line |
_______________________________________________________ |
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Mobile |
_______________________________________________________ |
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E-mail |
_______________________________________________________ |
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Club Secretary |
_______________________________________________________ |
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_______________________________________________________ |
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_____________________________ POST CODE ______________ |
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Telephone Land Line |
_______________________________________________________ |
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Mobile |
_______________________________________________________ |
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E-mail |
_______________________________________________________ |
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Club Safety Officer |
_______________________________________________________ |
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_______________________________________________________ |
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_____________________________ POST CODE ______________ |
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Telephone Land Line |
_______________________________________________________ |
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Mobile |
_______________________________________________________ |
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E-mail |
_______________________________________________________ |
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NO |
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I enclose TWO copies of the site plan showing |
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The Boundaries |
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Permanent Buildings |
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Layouts & Shooting Directions |
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Direction North |
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I confirm that the Club has control over the Shot and clay Fall Areas |
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OR I enclose a consent form from the neighbours to "overshoot" |
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I enclose a copy of the clubs Certificate of Civil Liability |
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I enclose a copy of the clubs Certificate of Employers Liability |
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OR I confirm there is no requirement for Employers Liability Insurance |
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I enclose a copy of the Club's Constitution |
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I enclose a copy of the Club's "Section 11 (6)" |
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Issuing Constabulary _____________________________________________ |
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OR I confirm there is no requirement for a "Section 11 (6)" |
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| 10 |
I confirm that all the necessary "Risk Assessments" have been carried out |
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I enclose copies of all Risk Assessments |
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| 11 |
I enclose a copy of the Club's First Aider's Certificate |
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OR I confirm there is no requirement for a "First Adier" |
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| 12 |
I confirm that an "Accident Report Book" is present and maintained |
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OR I confirm there is no requirement for an "Accident Report Book" |
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| 13 |
I enclose a copy of the Clubs "Safety Policy" |
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OR I confirm there is no Legal Requirement for a Club Safety Policy |
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| 14 |
I confirm all machinery at the Club is maintained according to the Manufacturers recommendations. |
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I also confirm that the Maintenance Log is recorded |
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I enclose a copy of the Club's "Emergency Response Procedure" document |
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OR I confirm that there is no requirement for an ERP document |
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I confirm that there are No Bridle Paths, No Rights-of-Way, No Roads etc. through the "Safety Zone" |
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| 17 |
I confirm that the Ground/Club does not contravene any legislation regarding the use of "lead shot" |
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OR All necessary precautions regarding the use of "lead shot" have been taken, (e.g. Steel Shot) |
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I confirm that there has never been a RIDDOR report in respect of the Ground / Club and the |
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total area that is being applied for |
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Level ?Type of Planning applicable to Ground |
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28 Day (Under) No Planning Required |
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OR Conditional Planning Consent |
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OR Full Planning Consent |
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OR Any Other Situation |
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Full Address of Planning Authority if Applicable |
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__________________________________________________________ |
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_____________________________________ Post Code ____________ |
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Contact name ______________________________________________ |
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Telephone Number _________________________ Extn. _____________ |
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| 21 |
I confirm that food handling regulations are complied with |
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OR I confirm that no food is prepared or served |
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OR I confirm that no food is prepared or served |
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| 22 |
I confirm that no shooting stands are within 50 feet (15.38m) of the centre of a public highway |
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I confirm that all hazardous waste is disposed of at a licensed waste disposal site |
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I Confirm that the appropriate COSSH Waste Assessments have been made |
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| 24 |
Declaration; |
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Without this declaration the SCTA will not proceed with the Safety Audit and Affiliation of the Ground |
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We declare that we are satisfied that the shooting ground and the procedures adopted comply with all relevant legislation, consents, and legal obligations for the safe operation of a shooting ground / club.
If there are any material changes to the ground or its operation that would affect any of the answers already given we undertake to inform the SCTA without delay and to provide updated documentation where appropriate
Signed ________________________________
Print Name ____________________________ SCTA No ______________________
Capacity in which signed ____________________________________________________
Signed ________________________________ SCTA Registered Safety Officer
Print Name ____________________________ SCTA No ______________________
| SCTA Office use only; |
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| Date original enquiry received. (Telephone enquiries only) |
______________________ |
| Date Documents send (If applicable) |
______________________ |
| Date Documents received by SCTA |
______________________ |
| Date Documents send to SCTA Inspector |
______________________ |
| Date of Ground Inspection |
______________________ |
| Date all documentation returned from Inspector |
______________________ |
| Date of Management Board decision |
______________________ |
| Recommended for Affiliation |
______________________ |
| NOT Recommended for Affiliation |
______________________ |
| Date Ground informed of Affiliation |
______________________ |
Additional Information
Please note that an inspection of all layouts for Registered SCTA Competitions is carried out by the Association. Please refer to the SCTA Administrator for a quotation. The fee must accompany the application.
| 25 |
Days on which the Ground operates? (circle) MON, TUE, WED, THU, FRI, SAT, SUN. |
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YES NO |
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Are there any "Fibre Wad" restrictions? |
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Are there any "Lead Shot" restrictions? |
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| 27 |
Does the Ground have a permanent club House? |
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Does the Club have permanent Male and Female toilets with hot and cold running water? |
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| 28 |
Please confirm that meals are available on Registered Shoot days |
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Is access to the Club house available to disabled persons? |
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Is full access to the Shooting Stands available to disabled persons? |
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| 30 |
Additional Facilities? (e.g. Shop, meeting Rooms, Other Activities) ____________________ |
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| 31 What is the approximate capacity of "off road" parking _______
32 Which Shooting Disciplines are available at the Ground and how many layouts of each.
| Discipline; |
Number of layouts; |
| ________________________________________________ |
____________________ |
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____________________ |
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____________________ |
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____________________ |
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____________________ |
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____________________ |
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Notes on the completion of this form
The completed documentation should be sent to the SCTA as soon as possible. When returned the
documentation will be copied and sent to the Inspecting Safety Officer who will then make a date for the
inspection of the facilities and details noted. After the Inspection all documentation will be collated by the
safety officer and his recommendation will be placed before the SCTA Management Board.
Any recommendations will be sent directly to the club contacts for implementation.
1 Current name and previous name if club has changed name and not ground.
2 For Emergency Services.
3 Please list carefully and remember to inform the SCTA of any changes.
4 A site map should include a scale for reference and the direction of NORTH.
5 The SCTA Safety Zone is 275 metres from the firing mark + 20 degrees either side of the intended angle of fire.
6 All clubs MUST have Public Liability Insurance. It is not enough that all members are individually insured.
Specialist Ground Insurance can be had from the SCTA recommended Insurers Perkins Slade
Perkins Slade Tel. No 0121-698-8050
7 A person does not necessarily need to be financially rewarded to be an employee. It is recommended
that you contact the SCTA recommended Insurers for more details.
8 The Insurance Company that deals with SCTA Affiliated members will request a copy or a "Club Constitution" and possibly the Club Safety Statement.
9 Section 11(6) Certificates of the Firearms Act is available from your Local Constabulary. It is recommended by the SCTA that all grounds apply for this certificate in the event that a non-certificated shooter uses your facilities.
See section in Health and Safety regarding this situation
10 A Risk Assessment guideline is available on the SCTA web-site and H & S manual . A Risk Assessment is required for any workplace employing more than 5 persons. See also "Working at Height Document"
11 See section on First Aid on the SCTA website and H & S Manual. It is recommended that you contact
the Red Cross or St John's Ambulance in your area for information on courses.
12 All work places require to have an "Accident Report Book" available from HMSO bookshops or any
suitable exercise book will suffice.
13 A draft Safety Policy is available on the SCTA Website and in the H & S manual.
14 Insurance companies require that all machinery is maintained in good order.
15 An emergency response procedure document is most helpful when displayed on or near the "score board"
It is then available to all present and not just Club Officials.
16 Within the" Safety Zone" Area be sure that there is not a Site Of Special Scientific Interest (SSI) within
any part of this area.
17 Lead Shot regulations are now in force in Scotland. Advice regarding this subject is available from the SCTA. Please contact the Secretary who will advise you on who to refer to regarding the latest up to date information on this subject.
18 RIDDOR; "Reporting of Injuries, Diseases and Dangerous Occurrences". Refer to Health and Safety on the SCTA website and the H & S manual.
19 If shooting occurs more than 28 days on your ground then it is very likely that formal planning permissions are required.
20 See 19 for reference.
21 If fresh food is supplied the club must register with your local Council and Food Hygiene Certificates
displayed.
22 The shooting stands must be at least 50 feet (15.38m) from a public highway
23 Example of "Hazard Waste"; Spent Cartridge Cases, Plastic Wads, Hydraulic Fluids, Battery Acid.
24 Without a signed declaration the SCTA will not process any information for a ground requesting
"Affiliation"
25-32 It is most important that SCTA members know which facilities are available at Affiliated Grounds
If during the process of completing this form there is any aspect you do not understand please contact
the SCTA at the undernoted address.
The completed document should be returned to the SCTA as soon as possible after completion
Send the completed form to the SCTA
Mrs Janice Clerk
Administrator SCTA Ltd.
P.O.Box 7588
Perth
PH1 4WD
PERTHSHIRE
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